Privacy policy

This Privacy Policy is based on the terminology used by European legislators and regulators when enacting the General Data Protection Regulation (GDPR). Our Privacy Policy is intended to be easy to read and understand for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terminology used in advance.In this

privacy policy, we use the following terms, among others:

a) Personal

dataPersonal data refers to any information relating to an identified or identifiable natural person (hereinafter “data subject”). A natural person is considered identifiable if they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

b) Data SubjectA data

subject is any identified or identifiable natural person whose personal data is processed by the controller.

c)

ProcessingProcessing means any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, retrieval, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

d) Restriction of processing

Restriction of processing means the marking of stored personal data with the aim of limiting their future processing.

e)

ProfilingProfiling is any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

f)

PseudonymizationPseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data is not attributed

to an identified or identifiable natural person Controller or data controller

: The controller or data controller is the natural or legal person, public authority, agency, or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

: A processor is a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the controller.

i) Recipient

: A recipient is a natural or legal person, public authority, agency, or other body to whom personal data is disclosed, regardless of whether it is a third party or not. However, public authorities that may receive personal data in the context of a specific investigative mandate under Union law or the law of the Member States are not considered recipients.

j) Third PartyA

third party is a natural or legal person, public authority, agency, or other body other than the data subject, the controller, the processor, and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.

k) Consent

: Consent is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes, expressed in the form of a statement or by a clear affirmative action, by which the data subject signifies agreement to the processing of personal data relating to him or her.

1. scope of the processing of personal data

We only process our users' personal data insofar as this is necessary to provide a functional website and our content and services. The processing of our users' personal data only takes place regularly with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2. legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a GDPR serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our municipality is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our authority or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. e GDPR serves as the legal basis for the processing.

3. data deletion and storage duration

The data subject’s personal data will be erased or blocked as soon as the purpose for which it was stored no longer applies. Data may also be stored if this is provided for by European or national legislation in EU regulations, laws, or other provisions to which the controller is subject. Data will also be blocked or deleted when a retention period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or fulfillment of a contract.
If you wish to view or update your personal data or have questions regarding data protection on our website, please contact us at any time via the email address provided or by mail.

1. description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

1. Information about the browser type and version used
2. The user's operating system
3. The user's internet service provider
4. The IP address of the user
5. Date and time of access
6. Websites from which the user's system accesses our website
7. Websites that are accessed by the user's system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. legal basis for data processing

If IP addresses are stored in log files: The
legal basis for the temporary storage of the data and the log files is Article 6(1)(e) of the GDPR.

3. purpose of data processing

The system’s temporary storage of the IP address is necessary to enable the website to be delivered to the user’s computer. To this end, the user’s IP address must be stored for the duration of the session. The data
is stored in log files to ensure the website’s functionality. In addition, the data helps us optimize the website and ensure the security of our IT systems. No evaluation of the data for marketing purposes takes place in this context. These purposes also
constitute our legitimate interest in data processing pursuant to Art. 6(1)(e) GDPR.

4. duration of storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of data collected for the purpose of providing the website, this occurs when the respective session ends. In
the case of data stored in log files, this occurs after seven days at the latest. Further storage is possible. In this case, the users’ IP addresses are deleted or anonymized so that the client making the request can no longer be identified.

5. possibility of objection and removal

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no option to object.

We take appropriate technical and organizational measures in accordance with Art. 32 GDPR, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, to ensure a level of security appropriate to the risk; the measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as the access, input, disclosure, safeguarding of availability and their separation. Furthermore, we have established procedures that guarantee the exercise of data subject rights, deletion of data and reaction to data threats. Furthermore, we take the protection of personal data into account as early as the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technology design and data protection-friendly default settings in accordance with Art. 25 GDPR.

We take technical and organizational measures to protect your data from unauthorized access as comprehensively as possible. We use an encryption process on our website. Your data is transmitted from your computer to our server and vice versa via the Internet using TLS encryption. You can recognize this by the fact that the lock symbol in the status bar of your browser is closed and the address line begins with https://.

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. We use cookies on our website that enable an analysis of the user's surfing behavior. The following data can be transmitted in this way:

1. Search terms entered
2. Frequency of page views
3. Use of website functions

When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this privacy policy.

b) Legal basis for data processing

The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a GDPR if the user has given consent to this.

c) Purpose of the data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognized even after a page change. We require cookies for the following applications:

The user data collected by technically necessary cookies is not used to create user profiles. Analytical
cookies are used to improve the quality of our website and its content. These cookies help us understand how the website is used, enabling us to continuously optimize our services.

d) Duration of storage, possibility of objection and removal

Cookies are stored on the user's computer and transmit information to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. Please note that deleting the browser history can also lead to the deletion of the cookies that have been set. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of the use of third-party services or disclosure or transfer of data to third parties, this will only take place if it is done to fulfill our (pre)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we only process or have the data processed in a third country if the special requirements of Art. 44 et seq. GDPR are met. This means, for example, that the processing takes place on the basis of special guarantees, such as the officially recognized determination of a level of data protection corresponding to the EU (e.g. for the USA through the "Privacy Shield") or compliance with officially recognized special contractual obligations (so-called "standard contractual clauses").

We treat your personal data confidentially and do not pass it on to unauthorized third parties.

As part of the operation of these websites and the associated processes, other service providers may support us (e.g. in hosting and web development). These service providers are strictly bound by our instructions and contractually obliged in accordance with Article 28 GDPR.

1. right to information

You may request confirmation from us as to whether we are processing personal data concerning you. If such processing

is taking place, you may request the following information from us:

1. the purposes for which the personal data are processed
2. the categories of personal data that are processed
3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
4. the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period
5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
6. the existence of a right to lodge a complaint with a supervisory authority
7. all available information on the origin of the data if the personal data are not collected from the data subject
8. the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2. right to rectification

You have a right to rectification and/or completion vis-à-vis us if the processed personal data concerning you is incorrect or incomplete. The controller must make the correction without delay.

3. right to restriction of processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

1. if you contest the accuracy of the personal data concerning you for a period enabling us to verify the accuracy of the personal data
2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
3. the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
4. if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the controller outweigh your reasons.

If the processing of your personal data has been restricted, such data may—apart from storage—be processed only with your consent, or for the establishment, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the Union or a Member State.
If the restriction on processing has been imposed in accordance with the above conditions, we will notify you before the restriction is lifted.

4. right to erasure and to be forgotten

a) Obligation to delete

You can demand that we delete the personal data concerning you immediately, and the controller is obliged to delete this data immediately if one of the following reasons applies:

1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
2. You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
3. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
4. The personal data concerning you has been processed unlawfully.
5. The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
6. The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR.
   
   

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not exist if the processing is necessary

1. to exercise the right to freedom of expression and information
2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in us
3. for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR
4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
5. for the assertion, exercise or defense of legal claims.
   
   

5. right to information

If you have exercised your right to rectification, erasure, or restriction of processing with us, we are obligated to notify all recipients to whom your personal data has been disclosed of such rectification, erasure, or restriction of processing, unless this proves impossible or involves disproportionate effort.
You have the right to request information from us regarding these recipients.

6. right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

1. the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
2. the processing is carried out using automated procedures.

In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, provided that this is technically feasible. This must not adversely affect the freedoms and rights of others.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

7. right of objection

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services by means of automated procedures using technical specifications.

8. right to revoke the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

9. automated decision-making in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

1. is necessary for the conclusion or performance of a contract between you and us,
2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
3. with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

In the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

The competent supervisory authority is the Saxon Data Protection and Transparency Commissioner (SDTB):

Contact:

The Saxon Commissioner for Data Protection
and TransparencyDevrientstraße
101067 Dresden

Our online offer contains links to other websites. We accept no responsibility for the content of websites that can be accessed via links. The links are only viewed and evaluated cursorily when they are included. Continuous checking of the content is neither intended nor possible. We expressly distance ourselves from all content that may be relevant under criminal or liability law or offend common decency.

Data protection provisions about the application and use of Munipolis

The data controller has integrated the Munipolis application on this website and for citizen communication. Munipolis is an internet-based communication platform that enables municipalities and organizations to inform and interact with citizens via various channels (e.g. app, e-mail, SMS or web interface).

The operating company of Munipolis is Munipolis s.r.o., Okružní 135/19, 638 00 Brno, Czech Republic. Munipolis s.r.o. is also responsible for data protection matters within the EU.

If data subjects register via Munipolis or retrieve content via Munipolis, personal data will be processed. Depending on the type of use, this may include the following data in particular:

• First and last name
• Contact details (e.g. e-mail address, telephone number)
• Place of residence or assigned municipality
• Device and usage data (e.g. IP address, time of access)
• Contents of messages or feedback

This data is processed for the purpose of information, communication and, where applicable, participation (e.g. surveys, reports, notifications).

Munipolis processes this data on behalf of the controller within the framework of commissioned processing in accordance with Art. 28 GDPR. The controller remains responsible under data protection law for the processing of the personal data.

Each time content provided via Munipolis is accessed, access data (e.g. IP address, browser used, time of access) may be transmitted to Munipolis servers for technical reasons. This data is required to ensure the functionality of the service.

If the data subject is registered with Munipolis, usage information can be assigned to the respective user account. This serves to provide personalized information (e.g. local messages or subscribed topics).

The data subject has the option at any time to withdraw their consent to the use of Munipolis with effect for the future or to have their user account deleted. This can be done directly within the app or via the contact options provided.

Further information on data processing by Munipolis can be found in the provider's privacy policy.

The data protection declaration has the status 03/2026. We reserve the right to change these data protection provisions at any time with effect for the future in accordance with the GDPR.